Changing your status of residence in Japan is an essential process for many foreigners who transition between roles, relationships, or purposes during their stay. Whether you're a student accepting a job offer, a tourist planning to marry, or a worker shifting job roles, the process requires careful attention to detail. This guide will walk you through the step-by-step process of changing your visa in Japan and provide tips for a smooth application.
Understanding Visa Status Changes
In Japan, each visa type corresponds to specific activities or roles, such as studying, working, or living as a dependent. When your circumstances change and no longer align with your current visa status, you must apply for a "Change of Status of Residence" (在留資格変更許可). This process ensures your new activities comply with Japanese immigration laws.
Here are some common scenarios for changing visa status:
- Students often switch to work visas after graduation.
- When changing jobs, you may need to adjust your visa status, especially if your new role falls under a different visa category.
- Marriage to a Japanese national or a permanent resident requires a change to a spouse visa.
- Dependents of foreign workers might transition to a work visa after securing employment.
- Moving from a short-term stay to a visa that allows longer residence.
Understanding your new visa category is crucial because it determines the required documents and eligibility criteria.
Step 1: Check Your Eligibility
Before applying, confirm that you meet the requirements for your desired visa status. Each visa type has specific conditions, such as educational qualifications, job offers, or marital proof.
For example:
- A "Highly Skilled Professional" visa requires academic credentials or high salaries.
- A "Spouse of a Japanese National" visa necessitates proof of marriage and the sponsor’s financial stability.
Step 2: Gather the Required Documents
The documents needed vary based on the visa type. Below is a general list, followed by examples for specific visas:
General Documents
1. Application for Change of Status of Residence: Available at immigration offices or online.
2. Passport: Ensure it's valid and includes all relevant visa stamps.
3. Residence Card: Your zairyu card is required.
4. Proof of Purpose: Documents related to your new visa type.
5. Financial Proof: Bank statements, pay slips, or a guarantor's proof of income.
Examples by Visa Type
Student to Worker:
- Employment contract or job offer letter
- Company registration details (tokibo tohon)
- University diploma or transcript
Student to Worker:
- New employment contract or job offer letter
- Company registration details (tokibo tohon) of the new employer
- Explanation letter about the job change (optional but recommended)
- Tax and social insurance payment records from the previous employer
Tourist to Spouse:
- Marriage certificate
- Proof of relationship (e.g., photos, communication records)
- Japanese spouse's family register (koseki tohon)
Dependent to Worker:
- Employment contract
- Employer’s letter explaining the role and your suitability
Make sure to double-check the immigration website or consult an expert to confirm the exact requirements for your specific case.
Step 3: Submit the Application
Find the nearest Japanese Immigration Services Bureau office. These are available in major cities like Tokyo, Osaka, and Fukuoka. If you're unsure, the Ministry of Justice website lists all offices and their services. Once you’ve gathered everything, visit the immigration office and submit your application. Be prepared for long waiting times, especially during peak hours.
Immigration officials will check your documents and may ask questions about your application. For example:
- Why are you changing your visa status?
- How will you support yourself financially in Japan?
Answer honestly and confidently to avoid complications. If your documents are incomplete, the official may ask you to submit the missing items later. Simply follow their instructions and send the required documents as soon as possible.
Step 4: Pay the Application Fee
Once the application is accepted, you’ll need to pay ¥4,000 for the processing fee. This must be paid using a revenue stamp (収入印紙, shunyu-inshi), which you can buy at the immigration office or nearby convenience stores. Keep the receipt as proof of payment.
Step 5: Wait for the Decision
Processing times vary depending on your visa type and the complexity of your application. Typically, straightforward cases (e.g., Student to Worker) take 2–4 weeks, while more complex changes (e.g., Tourist to Spouse) may take 1–3 months. During this period, immigration may request additional documents.
Step 6: Collect Your New Residence Card
Once approved, you’ll receive a notification to collect your updated residence card. This card will reflect your new visa status and the validity period.
Tips for a Smooth Application Process
1. Start Early
Begin the process well before your current visa expires. Immigration offices recommend applying at least one month in advance, but it’s better to start 2–3 months ahead to allow enough time for any unforeseen delays.
2. Ensure Document Accuracy
Errors or omissions in your application can lead to delays or rejection. Double-check all forms and documents.
3. Seek Expert Help
If you’re unsure about any step, consult an immigration lawyer or administrative scrivener (gyoseishoshi). Their expertise can save you time and stress. You can also seek advice from the foreigners community in Japan based on their experiences. While this may provide some helpful insights, remember that every case is unique.
4. Maintain Your Status
While waiting for approval, continue to follow the conditions of your current visa. Unauthorized activities, such as working on a tourist visa, can jeopardize your application.
Frequently Asked Questions
What happens if my application is rejected?
If your application is denied, the reasons will be explained. You may reapply after correcting the issues or consult an immigration specialist to strengthen your case.
What happens if I overstay my visa during the application process?
If you apply for a visa change before your current visa expires, you won’t be considered overstaying. However, overstaying without applying can lead to fines, deportation, or a ban on reentry.
Do I need a Japanese guarantor for changing my visa?
It depends on the visa type. For example, a "Spouse of a Japanese National" visa requires a guarantor, usually your Japanese spouse, while most work visas do not require one.
Is it possible to change a tourist visa to a work visa?
Generally, no. You must leave Japan and apply for a work visa from your home country unless there are exceptional circumstances.
Can I switch jobs without changing my visa?
If your new job falls under the same visa category, you don’t need to change your visa. However, you must notify immigration of your job change within 14 days using the “Notification of the Contracting Organization” form.
Changing your visa status in Japan can seem daunting, but with careful preparation and a clear understanding of the process, it becomes manageable—especially if you're looking to switch jobs. Find your next career opportunity on Tokhimo Jobs. Our platform connects job seekers with a wide range of job opportunities in Japan, specifically tailored for foreigners. We’ll help you find jobs that align with your current status of residence and assist you if you need to change it. Start exploring Tokhimo Jobs and make your next career move easier.
